Parche Association Newsletter

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 PARCHE ASSOCIATION STEERING COMMITTEE MEETING MINUTES

October 1, 2002

Meeting commenced at 1700 EST hours with committee members Bob Lewis, Elvie Jackson, John Dale, and Will Longman present. Also in attendance were Cal Colavechio and Linda Colavechio.

First item of business was to select a new Steering Committee Chairman. Bob nominated Will Longman as his replacement. Seconded by Elvie and unanimously passed by all present.

Next John presented the motion to nominate Linda to the Steering Committee as a voting member, seconded by the Chairman and unanimously passed by all present.

The chair then opened discussion on the proper handling of the transfer of funds from BobW to Treasurer. The following determinations were made.
1) Have the funds transferred as soon as possible as a certified or cashiers check to the "Parche Association".
2) Wells Fargo Bank will be used for the PA account.
3) The treasurer and two other committee members will be on the account. Individuals to be determined.
4) The account will be opened as soon as the tax status of the PA is determined. Bob will obtain the Tax Id number.
5) The address for the bank account will be the treasurer's address for now.

Next opened discussion was on the status of the Washington /Federal non-profit organization status. It was determined that Will would research the WA state Certification and Bob would handle the IRS filing forms. Bob will also look into the current state of the PA's bylaws/constitution, needed obtain IRS non-profit approval. At the same time Linda will contact the bank for their input on requirements.

Next agenda item was the distribution of PA records received from BobW. Determinations were made as follows:
1. All financial and general correspondence files to be sent to the Secretary/treasurer.
2. Plank Certificates and payments not deposited. It was determined that old checks are to be returned to originators, and all completed certificates be sent to the members. The chair will sign as CO for the PA and send the completed certificates out.
3. Bob will handle the blank certificates and membership database.
4. Reunion videotapes. The chair will retain for now and they will be advertised in the Newsletter.

The need for a Storekeeper was presented and it was decided to advertise in the Newsletter for a volunteer to coordinate the various items available for sale.

The chair's last agenda item was the Newsletter. Content suggestions discussed: Will: "State of the PA" article by Chairman, Meeting minutes, and SK opening. Elvie: Reunion in 2003. Bob: Advertising patches, cups tapes etc. 15 Oct 02 was set as the release date for the Newsletter. All present concurred.

Next Elvie inquired on the status of the scholarship. It was decided hold off on the scholarship discussions while the committee worked on the reorganization agendas, but would be addressed as soon as possible.

The Chair motioned that the next Web meeting be on 3 November 2002 at 6pm EST. All present concurred.

The meeting was then adjourned.